Privacy Notice

April 2018

This website is operated by Smith Square Partners LLP (“SSP”), also referred to in this Privacy Notice as “we” or “us”. SSP is committed to protecting and respecting your privacy. This notice describes how we will collect and use your information and the rights you have in relation to your information.

We may collect information from you about your preferences through your use of this website, when you request information from us or engage with our services, or as a result of your relationship with one or more of our clients.

By using any of our services, including this website, and by providing us with any personal information, you are consenting to the use of your personal information as set out in this notice. Please do not send us any personal information if you do not want that information to be used in this way.

References in this notice to “your information” are also to personal information that you provide to us. SSP is the data controller of any information provided via this website and our contact details together with details of our registration with the UK Information Commissioner’s Office are set out below.

INFORMATION WE COLLECT

SSP may ask for and collect from you personally identifiable and other information at certain points via this website and other communications with you. Depending on the information and/or services you request, you may be asked to provide your name, email address and other information. In addition to the information you knowingly provide, SSP collects the domain names and IP addresses of its visitors, along with usage statistics (e.g., types of web browsers and operating systems used) and browsing history. This data may be used to promote our services. SSP may combine this information with the personally identifiable and other information it collects.

SSP does not collect personally identifiable information about your online activities over time and across third party websites or online services.  Our third-party suppliers do not collect personally identifiable information about your online activities over time and across third party websites or online services through your use of this website.

HOW WE USE YOUR INFORMATION

At SSP we are committed to protecting and respecting your privacy and will only use your personal information:

  • to provide our services to you;
  • to market our services;
  • to manage our relationship with you and our clients;
  • to fulfil our legal obligations;
  • to provide you with personalised content;
  • to process and respond to inquiries;
  • to alert you to new features, special events, and service offerings;
  • for other legitimate business purposes;

to compile anonymous statistics, for example, website usage statistics.

EMAIL MARKETING AND MARKETING MESSAGES

We periodically send marketing emails, used to inform you from time to time about products, services and/or news we supply/publish or to invite you to events. You can unsubscribe at any time by contacting us as set out below or by the method referred to in the footer of sent marketing messages. Email marketing messages may contain tracking beacons / tracked clickable links or similar server technologies in order to track subscriber activity. Where used, such marketing messages may record a range of subscriber data relating to engagement, geographic, demographics and already stored subscriber data.

Please note that we may use your marketing and content preferences, and other information you provide to us (including details of your attendance at, or interest in, events) in order to build a profile for you. We may supplement this profile with information about how you use our website, review our content and interact with us. We use this profile to try and ensure that you only receive information that you are likely to find of interest.

HOW AND WHY WE SHARE YOUR INFORMATION

SSP may disclose your personally identifiable information to another entity (i) for purposes of outsourcing one or more of the functions described above; (ii) to confirm or update information provided by you; (iii) to inform you of events, information about our services, and other important information, or (iv) for other purposes disclosed at or before the time the information is collected. If you tell us you wish to attend an event, your name and organisation may appear on a list which we provide to other delegates at the event. We may also share your information when legally required to do so.

COOKIES

We use Google Analytics cookies to collect aggregate statistical information on the number of users accessing our website and how they use it, including how they access the website, the length and frequency of visits and pages viewed. We use this information to create reports and improve the website. For more information about Google Analytics cookies please click here: https://www.google.com/policies/technologies/types/. You can prevent transmission of the data created by Google Analytics cookies to Google and processing of this data by Google by downloading and installing the browser plug-in available at the following link: http://tools.google.com/dlpage/gaoptout?hl+en.

CONFIDENTIALITY

We acknowledge that the information you provide may be confidential. We do not sell, rent, distribute or otherwise make personal information commercially available to any third party, except that we may share information with our service providers for the purposes set out in this Privacy Notice. We will maintain the confidentiality of and protect your information in accordance with our Privacy Notice and all applicable laws.

HOW WE PROTECT INFORMATION

SSP attempts to protect against the loss, misuse and alteration of your personal information.  SSP has implemented reasonable administrative, technical and physical measures to protect your personal information.

YOUR RIGHTS

You have the right to apply for a copy of the information we hold about you. This is called a data subject access request and you can make a request by writing to us using the contact details below. We may require further information from you in order to verify your identity before disclosing any personal information to you. You also have the right to have any inaccurate information about you corrected. We want to make sure that your information is accurate and up to date. You may ask us to correct or remove any information that you think is no longer up to date. Please contact us using the contact details below if you would like any corrections made to your information.

TRANSFERRING INFORMATION WHEN THERE IS A CHANGE TO OUR BUSINESS

If in the future we re-organise or transfer all or part of our business we may need to transfer your information to new SSP entities or to third parties through which the business of SSP will be carried out.

IF YOU DO NOT WANT TO RECEIVE INFORMATION FROM US

If you receive marketing materials from us, you may withdraw your consent for us to send these to you at any time by writing to us at 80 Pall Mall, London SW1Y 5ES or sending an e-mail to michelle.mcpherson@smithsquarepartners.com.

CHANGES TO THIS NOTICE

From time to time, we may change this notice. Changes to this notice are effective as of the effective date set out at the beginning of this notice and indicates the last time this notice was revised or materially changed.  Your continued use of this website indicates your consent to the changes to this notice.

CONTACT INFORMATION

If you have any questions in relation to this Privacy Notice, or if you would like to contact us to exercise your rights as stated in this Privacy Notice, you may contact us at 80 Pall Mall, London SW1Y 5ES or michelle.mcpherson@smithsquarepartners.com.

SSP is registered with the UK Information Commissioner’s Office under the following ICO Registration Number: ZA255280